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Uploading your first session

You already have your storytellers, dice, and drama. Now you just need a clean recording and a clear path from your table to a finished recap.

Prepare your recording​

Before you hit record:

  1. Name your campaign and session. Decide on a consistent pattern (for example CampaignName - S03E05 - The Sunken Spire) so files are easy to recognize in Epicly.
  2. Check your gear. Make sure your recorder or software has enough storage and battery for the whole session.

When you finish a session:

  1. Export or save the recording as a single audio or video file. Epicly supports WAV, MP3, M4A, and MP4 up to 1 GB per file. Longer sessions may require a higher-tier plan or splitting into multiple uploads.
  2. Log in to Epicly, open your campaign, and choose Upload session.
  3. Drag-and-drop your file, add optional notes (who played, what level you’re at, any special context), and start processing. Epicly will handle transcription, diarization, tagging, summaries, world building, player achievements, quest tracking, and more.

Recording and audio quality tips​

Epicly is built to handle real-table audio, not studio perfection.

Just play naturally, the same as you always do, and Epicly should be able to handle it. If you run into any issues, check these tips to optimize how you record.

A few quick wins go a long way:

  1. Don’t chase silence. Some background noise is fine—Epicly focuses on voices and story beats, not dice clatter or ambience.
  2. Keep voices clear. Ask players to speak up and avoid talking over each other when possible. If you’re using mics, aim for one mic per 1–3 people rather than one per person.
  3. Use a single mixed track. Right now, Epicly works best when you upload a single combined track. If your tool records separate tracks, export or mix them down into one file before uploading. Multi-track uploads aren’t supported yet, but we’re working on it.
  4. Watch the music. Background music is totally fine, but if it overwhelms the dialogue, turn it down so speech stays intelligible.

How does your group play?​

Pick the workflow that matches your table, then follow the capture checklist below.

All together at the table​

  • Place a smartphone or dedicated recorder at the center of the table, ideally on a small stand or box so it can “see” everyone’s voices.
  • Do a quick sound check: have everyone say hello and listen back for volume and clarity.
  • Ask players to avoid talking over each other when possible—Epicly can separate some overlap, but clear turns make for cleaner recaps.
  • At the end of the night, transfer the file to your computer (AirDrop, USB, or cloud sync) and upload it to Epicly while the session is still fresh in your mind.

Playing online​

If your group plays remotely, you have a few options for capturing audio. The easiest approach today is to use Discord with a recording bot, but any tool that gives you a single audio file will work.

Option A: Discord + Craig bot (recommended)​

Craig is a free Discord bot that can record your voice channels and give you ready-to-use audio files—perfect for Epicly.

  1. Add Craig to your server. Visit craig.chat and follow the “Invite Craig” flow. Grant it permission to join voice channels in your game server.
  2. Start your recording. Once everyone is in the voice channel, type /join (or :craig:, join) in that channel’s text chat. Craig will join and confirm it’s recording.
  3. Run your session as normal. You’ll see Craig in the voice channel while it records. You can pause and resume as needed using the bot commands.
  4. Stop and download. When you’re done, type /stop. Craig will leave the channel and send you a direct message with links to download your recording.
  5. Choose the best export option.
    • Recommended: local processing / single-track export. Use Craig’s local processing option to combine all participant tracks into one file (AAC/MPEG‑4 is ideal for its small size) and download that file to your computer, then upload it directly to Epicly.
    • Multi-track ZIP (advanced). Craig can also give you one file per participant. Epicly doesn’t yet support multi‑track uploads, but you can combine these tracks in a DAW or a tool like Audacity or VLC, export a single stereo file, and then upload it.

Option B: VTTs, Zoom, and other recorders​

If you’re not using Discord, most virtual tabletops and meeting tools offer built-in recording:

  • Roll20 / Foundry / Fantasy Grounds — Use their session or stream recording features, then export the audio or video file when you’re done.
  • Zoom / Meet / Teams — Use the built-in recording option, then download the audio file (often an .m4a or .mp4) from the service and upload it to Epicly.
  • Screen/audio recorders — Tools like OBS, QuickTime, or system-level recorders can capture your session as long as they’re configured to record the call audio.

Whichever tool you choose, aim for a single exported file in WAV, MP3, M4A, or MP4 format. Then drag it into Epicly and you’re ready to generate your recap.

Verify before you upload

Listen to the first 60 seconds and a random middle segment. If you can clearly distinguish voices, Epicly can, too. If not, adjust mic placement or levels before the next session.

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